Writing Reports and Proposals

Before you start a report or a proposal you have to adapt to your audience by being sensitive to your audience, building strong relationships, and control style and tone. To compose better reports and proposals select the best words, create the most effective sentences, and develop coherent paragraphs. The text of reports has three sections: introduction, body, and conclusion.


The introduction is the opening. The first section in any report of proposal. An operational introduction accomplishes four things:

1. Puts the report or proposal in a broad context.
2. Introduces the subject or problem, and explains the importance of the subject
3. Show the main ideas in the order they will be covered in the report
4. Establishes the tone and the relationship towards the audience

The body presents all the information gathered during the investigation. Analyzing each point of the evidence you searched.
The close or the conclusion has three important fuctions:

1. Emphasize the main points
2. Summarize the benefits or changes of the proposal you made in the report
3. Bring all action items together and use the who, what, when, where, and how.

The closing is the most important part of the report because it's the last impression you give the audience.

By:Karina Zuany